APICS Central Penn Chapter 2014 By-Laws
APICS – The Association for Operations Management
CENTRAL PENN CHAPTER NO. 168
ARTICLE I. IDENTIFICATION
The name of the organization shall be APICS, Central Penn Chapter No. 168, and shall be affiliated with the American Production and Inventory Control Society, Inc.
ARTICLE II. PURPOSE
The chapter is established and shall be operated as a non-profit organization dedicated to promoting production and inventory control as a profession by:
A. Fostering and maintaining high standards in the field of Operations Management.
B. Promoting educational programs which are meant to inform and instruct interested members and non-members in the techniques and systems in the field of Resource Management.
C. Acting as a forum where discussions and mutual exchanges take place to further the understanding of Practitioners and Academicians in the field of Resource Management.
ARTICLE III. FISCAL YEAR
The fiscal year of the chapter shall be July 1 to June 30.
ARTICLE IV. MEMBERSHIP
Membership shall be as prescribed by APICS.
ARTICLE V. CHAPTER MEETINGS
The Chapter shall hold monthly Board of Directors meetings as required, the schedule to be determined by the Board of Directors.
Either the President or a majority of the Board of Directors may call a special meeting of the Chapter for the transaction of business.
Specific changes in the number and dates of individual meetings may be made by the Chapter Executive Committee or Board of Directors as desired.
ARTICLE VI. DIRECTORS AND OFFICERS
Section 1. Government
The control and management of the affairs and records of the Chapter shall be vested in the Board of Directors of the Chapter.
Section 2. Officers
The officers of the Chapter should be: President, Past President, President Elect, VP of Administration, Treasurer, VP of Membership, VP of Education, VP of Education, VP of Newsletter, VP of Programs, VP of marketing and Webmaster/Employment Referral. There may also be associated directors and/ or chapter liaisons appointed to the Board of Directors as needed. A minimum of any three officers noted above are required for a Board of Directors.
Section 3. Elections of Officers
A. A nominating committee appointed by the President will prepare a slate of nominees for presentation at the regular monthly Chapter meeting closest to April. Nominations will be accepted from the floor at or prior to such meeting.
B. Term of office shall be for one year beginning July 1 and ending June 30. Officers may be re-elected indefinitely.
C. Election of officers shall take place at the monthly Professional Development Meeting (PDM) closest to September.
D. Each eligible member shall cast one vote for each vacant office.
Section 4. Responsibilities
A. The Board of Directors shall have no power to assume liabilities on behalf of the Chapter for an amount in excess of the funds of the Chapter, or for personal or unapproved obligations or expenditures for any member of the Chapter
B. Sixty percent (but at least 2 persons) of the Board of Directors is necessary for a quorum at a meeting of the Board of Directors.
Section 5. Vacancies
In case of a vacancy on the Board of Directors, the President shall have the power to appoint, with the concurrence of the Board, a member to fill this vacancy for the remainder of the year; the sole exception being the Presidency, which shall be filled by the Treasurer or VP of Membership as voted by the balance of the Board of Directors.
ARTICLE VII. DUTIES OF OFFICERS
Section 1. President
The President shall be the Chief Executive Officer of the Chapter. The President shall preside at all meetings of the Chapter and its Board of Directors, and shall call such meetings, as he or she deems necessary. It shall be the President’s duty to exercise general supervision over the activities and welfare of the Chapter and to regularly communicate with the other Chapter officers and Board members relative to matters of policy. The President shall appoint all standing and special committees as occasion may demand, and is an ex-officio member of all committees.
The President shall serve as the Chapter Delegate to the District, and represent the wishes of the Chapter in its deliberations. If the President is unable to attend a District meeting, he or she may appoint an alternate.
Section 2. Past President
The Past President will preside at meetings in the President’s absence. The President, upon stepping down from office, shall serve as Past President, and shall meet with the Board of Directors. It shall be the duty of this office to chair the Nominating Committee and to serve in an advisory capacity to the President and to the Board. This officer shall accept special assignments from the President as required.
Section 3. President Elect
The President Elect will shadow the President and Past President in all associated tasks and activities in preparation for his or her Presidency. This officer is responsible for coordination and submission of CBAR. If this office is not filled, these responsibilities fall to the President (or his/her designate).
Section 4. VP of Administration
The VP of Administration shall maintain minutes of all Board of Directors’ meetings and shall forward copies to the Central Penn Board. These minutes should otherwise be available to any and all of the general membership of the Chapter. The VP of Administration is also responsible for staffing the registration desk at PDMs and will work closely with the VP of Programs to ensure coordination of PDM phone registration, hotel notification, and associated administrative tasks such as providing nametags and handling collection of monies.
Section 5. Treasurer
The Treasurer shall receive and disperse the funds of the Chapter, keep and preserve proper vouchers, and maintain adequate records, which shall be open to inspection by the Board of Directors and subject to audit. An audit must be performed at the end of each fiscal year by a committee appointed by the Board of Directors. The Treasurer shall submit a Financial Report at each Board of Directors Meeting and shall prepare quarterly statements. The Treasurer shall also file accurate and timely tax reports as required by law.
Section 6. VP of Membership
The VP of membership will actively seek new members—especially from local companies not represented in the Chapter, and will maintain the membership roster. In addition, this officer will conduct a member needs survey during each fiscal year and compile and report the results to the Board. At the end of the fiscal year, a drop/add analysis should be conducted, with the results also reported to the board. This officer is also responsible for the Company Coordination Program.
The VP of Membership shall be responsible for organizing new membership activities, contacting non-members in the area, minimizing member drops, determining the reason for member drops, and other duties as directed by the President. The VP of Membership shall be responsible for maintaining and reporting all records related to chapter membership.
Section 7. VP of Education
The VP of Education will promote Production and Inventory Control as a discipline through organized courses, workshops, and seminars. The VP of Education will provide administrative support to instructors and insure appropriate billing and financial accounting is submitted to the Treasurer for all educational events. The VP of Education will also insure educational offerings are promoted and marketed through all available channels. Web, newsletter, newspaper, flyers, etc.
Section 8. VP of Publicity
The VP of Publicity will coordinate the communication of Chapter activities to the membership and to the public, especially through the monthly newsletter. This officer will ensure a high quality newsletter.
Section 9. VP of Programs
The VP of Programs shall be responsible for planning and coordinating the monthly Professional Development Meeting program. The VP of Programs may also be given special assignments by the President regarding additional programs.
The VP of Programs shall be responsible for mailing meeting notices to the members, maintaining records of member attendance at meetings, arranging for meeting locations and meal selection, and other duties as directed by the President.
Section 10. VP of Marketing
The VP of Marketing shall be responsible for planning and coordinating the chapter’s marketing campaign. This officer will work very closely with the VP of Membership to enhance and build the perception of APICS in the community.
Section 11. Webmaster/Employment Referral
The Webmaster is responsible for building and maintaining the chapter’s website.
Section 12. Special Officers
The President shall have the authority to appoint all Special Officers as appropriate. The Special Officers may be, but are not limited to the following:
- Student Chapter
ARTICLE VIII. PARLIAMENTARY PROCEDURES
Robert’s Rules of Order, Revised, where applicable, shall determine the conduct of business at all meetings of the Chapter and its governing bodies and committees, except where inconsistent with the Articles of Incorporation or the By-Laws.
ARTICLE IX. BY-LAWS AMENDMENTS
These By-Laws may be repealed, altered, or amended by the affirmative vote of two-thirds of the members present at the annual business meeting or at a special business meeting of the Chapter, provided that the amendments, alterations, or repeals have been approved by the Board of Directors, and that notice of such proposed changes were mailed to the members thirty days or more before any such meeting. Such changes may also be transmitted and voted via e-mail or other electronic methods. Approved changes to the By-Laws shall become effective immediately.
ARTICLE X. AUTHORIZATION FOR CHAPTERS
The Chapter was chartered by the American Production and Inventory Control Society, Inc. on May 24, 1973, as authorized by Article VI of the APICS By-Laws dated March 9, 1973. The By-Laws of the Chapter shall not conflict with the By-Laws of the International Organization.